Special Education: Annual Application - Local Application for IDEA Part B Funds
Annual Plan – Local Application for IDEA Part B Funds
Annual Plan – Local Application for IDEA Part B Funds
Each local educational agency (LEA) including school divisions, state-operated programs and the Virginia School for the Deaf and Blind at Staunton, is required by state and federal law to submit an annual plan to VDOE for providing special education services to identified children with disabilities residing within the jurisdiction and demonstrate their funding eligibility. Each LEA must complete the Special Education Annual Plan and Application for Federal Funding workbook and submit the completed workbook electronically using the Online Management of Grant Awards (OMEGA) System.
2019-20 Special Education Annual Plan / Part B Flow-Through Application – Due: May 10, 2019
- Special Education Annual Plan / Part B Flow-Through Application for Federal Funding workbook (XLS)
- 2019-2020 Special Education Annual Plan/Part B Flow-Through Application – Superintendent's Memo 336-18
- Object Codes/Object Code Definitions – object codes used for budget purposes and definitions of the costs associated with each code
- Suggestions for Appropriate Use of Early Childhood Special Education Funds – planning ideas for the use of federal preschool special education funding
- Contact Directory – VDOE personnel responsible for specific sections of the annual plan / part B flow-through application
- OMEGA – VDOE’s automated grant application and reimbursement system.
State & Local FundingState Funding
State funds are made available to school divisions to assist in the cost of implementing the state's special education program standards. For each child counted in the school division's average daily membership (ADM), an amount is paid to the school division for this purpose. This per-child amount is referred to as the special education add-on. The per-child special education add-on amount is determined by calculating the theoretical number of teachers and aides necessary to meet the special education program standards in each school (based on information supplied on the Dec. 1 Count of Children Receiving Special Education and Related Services), and then determining the state's share of the theoretical cost of those teachers and aides. The state's share of this cost is determined according to the locality's composite index of local ability to pay.
Under certain conditions, different state funds are available to certain school divisions who claim regional tuition reimbursement for certain students in leiu of the state funds referred to above. VDOE sets the tuition rates that these locally operated programs may charge to the participating school divisions.
Children placed in private special education schools are funded through an interagency pool which exists under the Comprehensive Services Act to pay the state's share of the cost of services for children who are in (or at risk of) out-of-home placement by any local public agency (i.e., courts, social services, or school division).
Local Funding
Local school boards determine how much local funding to request from the governing body (city council, town council or board of supervisors) by costing out all of its programs and then subtracting out the anticipated revenues from state, federal and other sources.
Medicaid
School divisions may also seek federal Medicaid reimbursement for certain students and services by applying to the Virginia Department of Medical Assistance Services to be an approved provider.
- Medicaid and Schools – School divisions can submit reimbursement claims to Medicaid for some services provided to students.
Resources
- How Special Education Programs are Funded in Virginia's Schools (PDF)
- Special Education Grant Management – Handbook of Procedures and Forms (PDF) (Word)
The Power Point used during for the 2019-20 school year for presentation is provided below.