Radford City Schools

RCPS will operate on a 2 hour delay on Friday, November 16, 2018 due to overnight icing.

Attendance Policy

RCPS Attendance Policy - Revised June 2018
 
 

There is a strong positive correlation between attendance and academic progress. Therefore, students are to be in attendance unless an emergency situation arises. Parents are responsible for contacting their child’s school as soon as possible any morning that their child(ren) will be absent.


Radford City Public Schools will accept ten (10) days of absences from school, per school year, as excused (verified) with a parent’s note or call into the school. Absences beyond the ten (10) accepted parent notes or calls, will be unexcused (unverified), and subject to truancy regulations except in the following circumstances:

  • Presentation of doctor’s note, dentist note, or other medical documentation;
  • Student’s court or probation appointment with appropriate documentation;
  • Serious illness or death in the immediate family (sibling, parent, grandparent);
  • Observation of religious holy days;
  • Parent or sibling departure or return to active military duty;
  • School related activity;
  • College or university visit (1 per junior and 2 per senior year with appropriate verification);
  • Natural disaster;
  • Extended documented medical condition;
  • Extenuating circumstances recognized by the principal.

Unverified Absences:

Five (5) Absences - If a student accrues five (5) absences in which there is no indication that the student’s parent is aware of and supports the absence (unverified), or five (5) unexcused (unverified) absences, the principal/designee shall make a reasonable effort to ensure that direct contact is made with the parent, either in person (attendance meeting) or through a telephone conversation, to obtain an explanation for the student’s absence and to explain to the parent the consequences of continued nonattendance. The school’s attendance officer, the student, and the student’s parent shall jointly develop a plan to resolve the student’s nonattendance. Such plan shall include documentation of the reasons for the student’s nonattendance.


Six (6) Absences - If the student is absent an additional day (6th unverified or unexcused absence) after direct contact with the student’s parent and the school attendance office has received no indication that the student’s parent is aware of and supports the student’s absence, or is beyond the allowable 10 verified absences, the attendance office shall schedule a conference. At this conference (Radford City Truancy Team Meeting), the student, his/her parent, and school personnel, along with representatives from Social Services, New River Community services, and the Department of Juvenile Justice, shall meet to resolve issues related to the student’s nonattendance.

Seven (7) Absences - Upon the occasion of the 7th unverified absence, the school’s attendance officer will refer the student and his/her parent(s) or guardian(s) to Court Services to evaluate appropriate legal action. According to the Code of Virginia, in cases where noncompliance continues without apparent extenuating circumstances, appropriate legal action will be initiated by either or both of the following: (1) filing a complaint with the Juvenile and Domestic Relations Court alleging the child is a child in need of supervision as defined in §16.1- 228 or (2) instituting proceedings against the parent pursuant to §18.2-371 or §22.1-262. In a complaint against the student, the attendance office shall provide written documentation of the efforts already undertaken to resolve the student’s absences.


Suspensions and Night School -

Suspended days are deemed as verified absences from school.  JDIS and RHS students are required to attend Night School when they are suspended.  Attendance at Night School will count towards the daily attendance. Thus, students attending night school will be counted as present for the day.


Verified absences – Parent call in.


Ten (10) Absences - Students with ten (10) or more full day verified (Parent Note or Call in) absences will have their attendance record reviewed by the principal/designee. Parent Note/Call In absences beyond 10 will be unexcused and subject to truancy regulations.  In addition, students with any combination of checkouts, tardies, and full day absences which total ten (10) or more will have their attendance record reviewed by the principal/designee. If the attendance record review indicates a pattern of truancy, the parents or guardians will be notified either by telephone or in writing by school personnel and will be provided the opportunity to discuss attendance concerns. A plan to resolve attendance issues will be developed. Failure to comply with the plan will result in a referral to the Radford City Truancy Team and/or a referral to the Juvenile and Domestic Relations Court.


Parental Cooperation in Remedying Excessive Absences - It is expected that parents will cooperate with the division attendance officers and other school personnel to remedy the student’s attendance problem. If direct contact with a parent cannot be made, despite reasonable efforts, or where parents otherwise fail to cooperate in remedying the student’s attendance problem, the Superintendent or the Superintendent’s designee may seek immediate compliance with the compulsory school attendance laws. The school attendance officer, with the knowledge and approval of the Superintendent, shall institute proceedings against any parent who fails to comply with the requirements of the compulsory attendance laws. Where the complaint arises out of the parent’s failure to comply with the requirements of §22.1-258, the school attendance officer shall document the school division’s compliance with this Code section. Nothing in this policy shall be construed to limit in any way the authority of any attendance officer or the division superintendent to seek immediate compliance with the compulsory school attendance

Laws.


Participation in Extracurricular Activities:


In order to be eligible for participation in any extracurricular activity, a student must be in attendance for the entire school day.  If a student is not in school for the entirety of the day, he/she will be deemed ineligible for extracurricular activities including, but not limited to, sports games or practices, clubs, academic competitions or practices, drama, band, chorus performances, etc.  A student may participate under the following exceptions:


  • Presentation of doctor’s note, dentist note, or other medical documentation;
  • Student’s court or probation appointment with appropriate documentation;
  • Serious illness or death in the immediate family (sibling, parent, grandparent);
  • Observation of religious holy days;
  • Parent or sibling departure or return to active military duty;
  • School related activity;
  • College or university visit (1 per junior and 2 per senior year with appropriate verification);
  • Natural disaster;
  • Extended documented medical condition;
  • Extenuating circumstances recognized by the principal.